Non-Union Crew Calculator and Invoicing
EducationalCalculating pay in this industry is weird. Day rate is guaranteed for 12 paid hours or less. Overtime begins after 12 paid hours. Use this tool to calculate everything and generate an invoice.
Inputs
Day rateiGuaranteed pay for 12 paid hours or less. Overtime begins only after 12 paid hours.
Base hourly for OT: $0.00Used only to compute overtime beyond 12 hours. Day Rate ÷ 14 because a 12-hour day is priced as 14 weighted hours: 8 at 1.0x plus 4 at 1.5x. per hour
MilesiTotal reimbursable miles.
Rate per mileiMileage reimbursement rate. 0.725/mi is standard in Texas
Line items
Total: $0.00
Optional: add reimbursements or purchases (parking, expendables, rentals).
Tip: Line items appear on the invoice as expenses.
Days
Day 1
DateiOptional, but recommended for record keeping.
IniCall time. Use the picker for the easiest entry.
OutiWrap time. If it crosses midnight, we handle it.
Meal (minutes)iUnpaid meal time subtracted from total.
Enter valid In and Out times to calculate.
Totals
Labor
Base laborLabor pay within the guaranteed day rate (includes the 1.0x and 1.5x portions of the first 12 paid hours).$0.00
OT laborOvertime labor is only the 2.0x hours after 12 paid hours.$0.00
Total labor$0.00
Mileage
0 mi @ $0.73/mi$0.00
Expenses
Line items total$0.00
Grand total
Grand total is total labor plus mileage plus expenses.$0.00
Invoice info
Invoice details
Invoice number
Invoice date (YYYY-MM-DD)
Production name
TermsiSets the due date based on the invoice date. Example: Net 30 means due 30 days after invoice date.
From
Name
Email
PhoneiType digits only. It will format automatically.
Address line 1
Address line 2
City
State
ZIP
To
Name
Email
PhoneiType digits only. It will format automatically.
Address line 1
Address line 2
City
State
ZIP
Tip: You can use the tool as a calculator first. Fill invoice info only when you are ready to generate a PDF.
Invoice PDF
Click “Generate invoice” to preview a PDF here, then download it.