Non-Union Crew Calculator and Invoicing
EducationalCalculating pay in this industry is weird. Day rate is guaranteed for the selected paid hours or less. Overtime begins after those paid hours. Use this tool to calculate everything and generate an invoice.
Inputs
Day rateiGuaranteed pay for the selected paid hours or less. Overtime begins only after those paid hours.
Guaranteed hoursiChoose the length of the guaranteed day. The base hourly math will adjust automatically using the same weighted-rate logic.
Base hourly for OT: $0.00Used only to compute overtime beyond the selected guaranteed hours. The day rate is converted into weighted hours using 1.0x for the first 8 hours and 1.5x for the remaining guaranteed hours. per hour
MilesiTotal reimbursable miles.
Rate per mileiMileage reimbursement rate. 0.725/mi is standard in Texas
Line items
Total: $0.00
Optional: add reimbursements or purchases (parking, expendables, rentals).
Tip: Line items appear on the invoice as expenses.
Days
Day 1
DateiOptional, but recommended for record keeping.
IniCall time. Use the picker for the easiest entry.
Lunch startiOptional. If used, lunch end is also required.
Lunch endiOptional. If used, lunch start is also required.
OutiWrap time. If it crosses midnight, we handle it.
Invalid In time.
Invalid Out time.
Totals
Labor
Base laborLabor pay within the guaranteed day rate (includes the 1.0x and 1.5x portions of the first 12 paid hours).$0.00
OT laborOvertime labor is only the 2.0x hours after 12 paid hours.$0.00
Total labor$0.00
Mileage
0 mi @ $0.73/mi$0.00
Expenses
Line items total$0.00
Grand total
Grand total is total labor plus mileage plus expenses.$0.00
Invoice info
Invoice details
Invoice number
Invoice date (YYYY-MM-DD)
Production name
Job number
TermsiSets the due date based on the invoice date. Choose None if you do not want terms shown.
Guaranteed hoursiUsed for invoice reference. The calculator's guaranteed-hours dropdown should match this.
NotesiOptional custom note that appears under the invoice header.
From
Name
Email
PhoneiType digits only. It will format automatically.
Address line 1
Address line 2
City
State
ZIP
Bill To
Name
Email
PhoneiType digits only. It will format automatically.
Address line 1
Address line 2
City
State
ZIP
Invoice PDF
Generate a PDF invoice using your days, mileage, expenses, terms, notes, production name, and job number.
Generate the invoice to preview it here before downloading.